About Us
Akb Architects is an award-winning and internationally renowned architecture practice distinguished for design excellence in the private residential realm. We are a boutique style firm with a team of 10-15 dedicated professionals who pride ourselves on our collaborative culture and commitment to excellence.
We are looking for an organized and proactive Office Manager to join our team to help us maintain a product and efficient office environment prioritizing exceptional client services.
Job Description
As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for overseeing daily administrative functions, managing office resources, and supporting our team to foster a positive workplace culture. Your organizational skills and attention to detail will be key in helping us achieve our goals. This is a full-time, in-office position for a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.
Key Responsibilities
- Manage day-to-day office operations, including facilities management, supplies procurement, and maintenance of office equipment.
- Serve as the primary point of contact for vendors and service providers.
- Assist in scheduling meetings, managing calendars, and organizing company events.
- Support HR functions such as onboarding new employees, maintaining employee records, and coordinating training sessions.
- Assist bookkeeping with expense tracking.
- Assist IT with technology related requests and keep IT equipment in good working order.
- Assist Marketing with logistics and administrative tasks.
- Serve as the point of contact for external communications and inquiries and direct correspondence as required.
- Implement and improve office processes to enhance efficiency.
- Foster a welcoming and inclusive office environment for all employees.
Qualifications
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and office management software.
- Familiarity with HR practices and basic financial principles.
- High level of discretion and professionalism.
- Ability to work independently and collaboratively in a small team.
- Strong attention to detail and problem-solving skills.
- High level of discretion and professionalism.
Why Join Us?
Collaborative and supportive team environment.
Paid time off and extended holiday office closures.
Competitive salary and benefits package.
How to Apply
If you are a motivated and detail-oriented individual looking to make a meaningful impact in a small firm, we would
love to hear from you. Please send your resume and a cover letter outlining your relevant experience to info@akb.ca.
